No report and item deferred to January’s meeting.

(a)    Proposed development – 117 Doddington Rd – Clerk to write to resident advising that EBPC cannot comment until a full application is received and recommend contact BCW Planning Dept to arrange an informal meeting to discuss proposal.

(b)    Applications Received

WP/11/0207/F – erection of first floor extension & conversion of 2 no 1-bed self contained flats – 2 Queen St – Mr K Worley

WP/11/0453/F – development of 6 residential units with associated roads & landscaping – access from Blackwell Cl (additional information, further plans & information) – Blitz Factory, 36 Broad St – Mr D Brebner, Life Space Developments Ltd

WP/11/0499/F – reserved matters application pursuant to conditions 1 & 2 of permission WP/09/0348/O for the erection of a self-contained bungalow to be constructed in the rear garden of 3 Aggate Way having vehicular access from Park Lane – land at rear 3 Aggate Way fronting Park Lane – Mrs B White

WP/11/0516/F – to erect garden shed 10’x20’x7’ in front garden of house – 1 Knights Cl – Mr M Flack

WP/11/0551/CA – demolition of 36 Broad St – Blitz Factory, 36 Broad St – Mr D Brebner, Life Space Developments Ltd

Discussions were held and it was noted that WP/11/0499/F relates to reserved matters regarding building materials as permission for the building of the property has already been passed, and that the original objection to WP/11/0453/F remains.  No further comment was required on the applications received.

(a)    Electoral Review of NCC – confirmation that consultation response received

(a)    Changes to NCC telephone number – new contact number is 0300 126 1000

(b)    Northants MWDF – Development & Implementation Principles Supplementary Planning Document – details of where to view the adopted documents held by the Clerk

(a)    Ward Walk – The Clerk reported on items that were noted during the ward walk and what action will be taken by BCW.

(a)    NCALC Update & Training Calendar 2012 – held by Clerk

(b)    National Planning Policy Framework – Consultation – following discussions, it was resolved to pass delegated powers to Cllr Wright and the Clerk to complete the consultation.

(c)     SLCC Practitioners Conference – February 2012 – it was agreed that EBPC pay for the Clerk to attend.

(a)    Litter Bins at Bus Stops – Clerk to arrange

(b)    Tebbutts Yard – Ltr from resident about poor road condition – It was resolved that the Clerk write to NCC asking for an inspection of Tebbutts Yard and for action to be taken to improve the condition.

(c)     Off Road Parking in Earls Barton – update – The Clerk read out an email from NCC Parking Enforcement Officer.  It was agreed that the Clerk send a letter to NCC reminding them of the serious parking issues in Earls Barton and asking for leniency where residents have shown initiative and taken action to prevent dangerous parking on the road.  A request for parking restrictions for 1hr in the village centre will be forwarded to the Parking Enforcement Officer, and works to extend the white zig-zag lines on the pedestrian crossing outside  the Post Office will be carried out before the end of the financial year.

(d)    Obstructions on Pavements – The Square – an informal letter will be sent to businesses asking that they keep the footpath clear.

(e)    Burst Water Main – Broad Street – Report to PC on action taken – It was noted that the Parish Council’s response to the situation worked well and sandbags were provided to residents and businesses in the area.  The police thanked the Parish Council for their assistance and the Clerk will send a letter to Mr Mallards grandsons who also assisted.

Although the Parish Council were happy with BCW’s suggested responses to the consultation, discussion was held regarding question 3 “What proportion of receipts should be passed to parish or community councils?”  Cllr Blackwell tabled a resolution to respond to question 3 by stating that villages that know their priorities should be entitled to 50% of receipts.  This was seconded by Cllr Wright and, following discussion, was passed unanimously.

It was resolved to offer Mr Newton-Dunn a link from EBPC website to his own website.

Possible sites on Manor Road and Elizabeth Close have been investigated and are not viable.  Work is continuing to identify a site in Earls Barton to site a small number of affordable homes.  Cllr Wright requested that the Clerk contact BCW asking that they carry out the next Rural Housing Needs Survey in Earls Barton in 2012.

Up to date accounts along with a grant application will be forwarded to EBPC for consideration by the Finance Committee.  Other funding opportunities continue to be explored by the group and the Clerk is waiting for a response from BCW regarding whether they have any funding available.   Work is ongoing to fill the positions for Leader and Assistant Leader.

Following discussions, it was agreed that James Wilson be invited to a special meeting of the Parish Council to discuss Neighbourhood Plans and the type of professional help he can offer the Steering Group.  Bob Entwistle and Steven Wood of BCW will also be invited to attend.

Cllr Perkins reported on a meeting regarding Billing Sewerage Works.  As no member is available to attend future meetings, it was resolved the Clerk will ask for copies of minutes to monitor progress.

(a)    Crime Figures & Report - PC Peter Littlejohn attended and advised that 15 crimes were reported in November.

(b)    Update on changes to Panel Meetings – following discussion it was felt that the Panel Meetings need to be held face to face to allow full discussion on priorities for the sector.  It was resolved that the Clerk write to Insp Lyall to express concerns over the Panel Meetings being held online in future.

(c)     Annual Police Carol Service – details were noted

(a)    Arrange Committee Meetings – Meetings to be held on Wednesday 4 January 2012 at Youth Club – 6pm Grounds Maintenance Committee and 6.30pm Finance Committee Meeting

(b)    Update on Grants for Freezing Council Tax – BCW has advised that these grants are not available at Parish Council level.

(c)     Treework Recommendations – It was resolved to ask Salcey to carry out the recommended tree work on trees on The Knoll

Jaimie and Jess from Safari Northampton made a presentation about Safari Northampton and the benefits of Earls Barton sponsoring a statue for the event in Summer 2012.  It was resolved that the Clerk write to local businesses regarding sponsorship and a decision will be made at the next meeting once the response has been gauged.

It was resolved to adopt the minutes as a correct record.

Cllrs I Abbott and K Abbott declared an interest in agenda item 233/11.

An apology for absence was approved from Cllr Morrall (on Borough Council business) & Cllr Gough.  Cllrs Blackwell and Wright apologised for arriving late due to Borough Council business.

No members of the public addressed the Parish Council

It was noted that Cllr Gough is to be deployed to Afghanistan and will not be attending meetings until his return following his tour of duty.  His seat on the Parish Council will be held for him under Local Government Act 1972, s 85 (3).

Deferred to December’s meeting.

(d) Applications and Decisions Received

 Applications Received

(b) NHS Winter Well Guide - noted

(b) Earls Barton Community Project List – updated by the members

(b) Northants ACRE – Forum News – held by Clerk

(d) Off Road Parking in Earls Barton – Clerk will write to Jim Whiting at NCC to ask for a site meeting to discuss off road parking on Station Road, Broad Street and Doddington Road.

(e) Update request for bin – Earls Barton Co-op – no response from Co-op

(f) Highways newsletter – held by Clerk. Noted that Aggate Way layby works will be carried out in December.

The Clerk will ask for a summary of the strategy from BCW.

It was noted that the Leader and Assistant Leader have both resigned.  Volunteers have come forward to open the club on a Thursday evening until a new Leader is appointed.  The Clerk will write to the Treasurer for the latest accounts for the club and will send letters of thanks to the volunteers.  The Clerk will also write to BCW to ask whether any funds are still held in the John Lee fund to help towards updating the toilets and flooring at the Youth Club.  Details of Sport England funding will be forwarded to Amanda Taylor.

Details of the consultation were noted.

It was agreed to ask the Football Club if they would consider opening up and monitoring the toilets for next years event.  Issues relating to parking will also be considered.

The Parish Council unanimously resolved to produce a Neighbourhood Plan, resolved to investigate Precepting £10,000 next financial year towards costs involved in producing the Neighbourhood Plan, resolved involve the community by advertising for members to join a Steering Group and resolved to approach James Wilson for professional advice.

It was resolved to send a letter supporting the proposal to reduce the number of County Councillors to 57.

The festival will be held the weekend of 10 & 11 December at All Saints Church

As the ramps are getting old, ongoing maintenance is becoming an issue.  The ramps are safe but the Clerk has requested a quote for re-surfacing the ramps to be considered for next financial year.

Deferred to Decembers meeting.

It was resolved to send a letter to BCW expressing concern over the stopping of brown bin collections for the period of end October 2011 to mid March 2012, and to ask why so little notice was given regarding the changes.

(b) Urban Highway Grass Mowing 2012 – 136 Agreement – it was resolved to sign the agreement

(c) E-on – Electricity Plan Review – it was resolved to continue on the flexible Electricity Plan for Cemetery Chapel and Pioneer Sports Field

It was resolved to adopt the minutes as a correct record.

Cllrs I Abbott and K Abbott declared an interest in agenda item 213/11 and Cllr Blackwell declared an interest in planning applications WP/11/0410/F and WP/11/0452/F.

It was resolved to accept apologies from Cllr M Perkins (holiday) and Cllr P Morrall on Borough Council business.  Apologies for late arrival were also received from Cllrs G Blackwell and P Wright who were on Borough Council business

Cllr Cahill presented a certificate to Ray Waite to commemorate his call up to the England over 60’s Cricket Squad and to celebrate his 49 seasons playing for Earls Barton Cricket Club.

Members of the public attended to discuss their concerns over planning application WP/2011/0388/OM (land off Compton Way) and problems with children urinating on the Recreation Field.

(a)    Update & Lead Project Co-ordinators Report – CONFIDENTIAL

(a)    Norfolk China Ltd – Diamond Jubilee - Look into cost of merchandise for consideration

(a)    Bozeat Local Liaison Group – Cllr Perkins to attend

(b)    Northants Minerals & Waste Development Framework: Control & Management of Development, Development Plant Document - noted

No correspondence received.

(a)    NCALC update – held by Clerk

(a)    Update on repairs to boundary fence – The Pyghtle – The clerk has been advised by BCW that the boundary is the responsibility of Wellingborough Homes and will forward a letter to them.

(b)    Gulley Cleansing – MGWSP will be asked to carry out gulley cleansing in the village centre on 14 November.  Notice will be placed in the village magazines.

(c)     Update on Parking Agreement with Barkers – Clerk to follow up

(d)    Update request for bin – Earls Barton Co-op – Clerk to follow up

(e)    Update on work of Parish Enhancement Gangs – Clerk currently awaiting confirmation of what work was carried out by the Parish Enhancement Gang

(f)     Waiting Restriction Review – Wellingborough District – confirmation was received regarding changes in traffic regulations in New Barton and Doddington Road.

(g)    Highways Newsletter - noted

CONFIDENTIAL -

Cllrs I Abbott and K Abbott declared an interest and did not take part in discussions.  The Chair will write to the complainant with the outcome of the member’s discussions.

Cllr Gough to attend

Details to be passed to village magazines

No response required

Meeting dates for 2012 were approved.

Respond that the Parish Council are pleased with proposals to move Earls Barton back into the Wellingborough constituency from 2013.

(a)    Crime Figures & Report – 18 crimes were reported in September

(b)    Northants Police Authority – Have your Say Consultation – Passed to Cllr Cahill to complete

(a)    Arrange Grounds Maintenance Committee Meeting – Clerk to email date to committee members

It was resolved to adopt the minutes as a correct record.

Carolyn Howe advised the Parish Council how to go about starting a Neighbourhood Plan.  The Clerk advised that a request has been made to the Borough Council of Wellingborough to put EBPC forward for the Neighbourhood Plan Front Runner Scheme, and a meeting will be set up with Sue Bateman of BCW for further advise.

Applications Received

WP/11/0384/F – 1^st floor extension - 38 High St – A Plater

WP/11/0388/OM – outline application with all matters reserved except access for up to 65 dwellings, public open space & associated infrastructure on land off Compton Way – Land rear of 1-73 Compton Way – Mr M Stock, Redrow Homes, South Midlands

WP/11/0402/F – 2 storey extension to side of propery – 35 Broad St – Mr J Fuller

WP/11/0405/F – 2 no two bedroom starter homes – re-submission following lapsed planning permission WP/2007/0785/F – Land rear of 70 Broad St – Mr D Inns

WP/2011/0410/F – erection of 2no new dwellings with access from Harrowick Ln – 1 Harrowick Ln – Mr S Watkins

WP/2011/0441/F – 2 storey side & single storey rear extensions to provide kitchen, utility room & study with master bedroom & en-suite over – 41 Mears Ashby Rd – Mr G Timms

Decisions

WP/11/0282/F – land adj 13 Tebbutts Yard – J Barker  – PERMISSION GRANTED

WP/11/0279/AV – Co-operative Retail, High St – PERMISSION GRANTED

WP/11/0210/F – 25 Compton Way – J Julian – PERMISSION GRANTED

Letter of complaint regarding EBPC response to application WP/2011/0345/RVC

Cllr Perkins declared an interest in planning application WP/2011/0388/OM and did not take part in discussions.  Following discussion it was agreed that an objection be registered against WP/2011/0388/OM based on the application being contrary to National, Regional and Local Planning Policy, and a request for a site viewing.  There were no comments required on the other applications received.  The letter of complaint was noted.

Cllrs I Abbott and K Abbott declared an interest in agenda items 189/11 & 183/11.  Cllr Perkins declared an interest in item 172/11, planning application number WP/2011/0388/OM.

Apologies for absence were approved from Cllr Blackwell

(a)    Update & Lead Project Co-ordinators Report – CONFIDENTIAL

(b)    Recommendations of Steering Group for moving project forward – CONFIDENTIAL

(c)     Approval of Press Release - CONFIDENTIAL

(a)    Changes to Consultation Process – The Clerk will ask that this be placed on the agenda for the BCW Parish Forum.

(b)    Applications & Decisions

Applications Received

WP/11/0279/AV – 2 no internally illuminated free standing single sided display units – Co-operative Retail Services, 6-10 High St – Mr M Swindles, Primesight Ltd

WP/11/0282/F – construction of new detached dwelling house – land adj 13 Tebbutts Yard – Miss J Barker

WP/11/0314/F – proposed rear extension to provide bedroom, ensuite & toilet – 30 Clarke Court – Mr S Croshaw

WP/11/0326/F – remove existing conservatory & construct new conservatory – 44 Elizabeth Way – Mr & Mrs Clarke/Gayton

WP/11/0345/RVC – variation of condition 2 of planning permission WP/06/0507/F  to permit the premises to trade between 17:00 & 22:00 on Sundays – resubmission following withdrawn application WP/11/0310/RVC – 54 High St – Mr K Cam

WP/11/0367/F – proposed kitchen side/rear extension & replacement of roof to garage & porch – 23 Cordon Cres – Mr P Hanson

Decisions

WP/11/0264/F – 95-97 Wellingborough Rd – Havwoods Ltd – PERMISSION GRANTED

WP/11/0188/F – 144 Station Rd – Mr M Hawkins – PERMISSION GRANTED

WP/11/0184/F – 30 Harrowick Lane – Minerals Star Holdings – PERMISSION GRANTED

WP/11/0168/F – 60 Northampton Rd – Grangefield Residential Home – PERMISSION GRANTED

The Clerk had lodged an objection to WP/11/0345/RVC, based on the fact that objections had been raised by local residents relating to litter and parking issues.  Following discussion, it was resolved that the objection be withdrawn as there is a mobile catering unit in the area, other food outlets are open on a Sunday evening and it was felt that local businesses need to be supported.  No other comments were required on the applications received.

(a)    Thank you letter from Earls Barton Infant School - noted

(b)    RHS Britain in Bloom - noted

(c)     Nat West Community Force - noted

(a)    Proposed Parking Restrictions – Washbrook Lane, Ecton (next to Sywell Country Park) – It was resolved to respond to the consultation expressing regret that there has been no progress on addressing parking problems in Earls Barton.

(b)    NCC Mobile Library Schedules – The mobile library will visit Elizabeth Close at 4.20pm on the third Thursday of every month.

(a)    Ward Walk Initiative – Cllr Wright welcomed the initiative

(b)    Review of Polling Districts & Polling Places – no changes to Earls Barton – noted.

(c)     Parish Forum – 5 October 2011 – Chair and Clerk to attend – the Clerk will ask for changes to the planning consultation to be placed on the agenda.

(a)    NCALC – Annual Conference – 22 October 2011 – Chair and Clerk to attend.

(b)    NALC – Larger Councils Conference – 30 November 2011 – noted.

(c)     NCALC Autumn/Winter 2011 Training Opportunities  - noted

(d)    Institute of Local Council Management – benefits of membership – The members resolved to pay for the Clerk to join the Institute of Local Council Management to assist with Continuous Professional Development.

(a)    Update on Works – Janes Estate – works are expected to start on highway patching in October and on resurfacing footways from February 2012.  These dates are subject to change.

(b)    Gulley Cleansing – Clerk to chase up with NCC

(c)     Issues with HGVs trying to access Recycling Centre via Station Road – The Clerk will contact NCC to ask about the possibility of naming the area where the businesses are situated south of the A45 “Grendon Rd Ind Estate” and a sign to guide vehicles leaving the A45 to stop them being directed to the village.

(d)    Clarke Court – overgrown shrubbery – The Clerk will contact BCW to establish ownership.

(e)    Concerns regarding access to fields from The Pyghtle – A letter will be sent to Mr & Mrs Mallard to ask them to reinstate the fence on the boundary.

(f)     Highways Newsletter - noted

It was agreed the Parish Council will take part in the festival.

The Clerk will forward details of the consultations to the Social/Planning/Housing Committee and responses should be with the Clerk by Monday 10 October.  The Clerk will also ask Beth Milne, Rural Officer, Northants ACRE to attend a meeting to discuss Neighbourhood Plans.

Cllr Perkins will attend the group meetings on behalf of EBPC

Details were noted.  There will be no effect on the current policy.

Details were noted.

Members resolved accept the quote from Mr Greenham for maintenance of the VAS from 1 October.  A letter of thanks will be sent to Mr Smedley.

The Clerk has looked into the possibility of holding meetings in the Library.  It was agreed that, as space is limited, all meetings from October should be held in the Youth Club with the Library as a reserve location for Committee meetings if the Youth Club is unavailable.

The members approved the servicing of the Parish Council computer.

A meeting is being arranged between the Events Committee and representatives of the Festival Committee.

Cllr Wright and the Clerk reported on the meeting held with officers of BCW.  The Social/Planning/Housing Committee have requested that NRHA revisit some of the sites that were suggested for affordable housing to see if any of the problems can be overcome.  A suggestion has also been put forward regarding an “off the shelf” solution where properties are bought for refurbishment and return to the housing stock.  It was also noted that if affordable housing was built on an exception site, this would not automatically open up the surrounding area for development.  The green area and car park off Elizabeth Close will be put forward as a possible site and members are asked to consider other sites where a small number of dwellings could be accommodated.

(a)    Crime Figures & Report – PCSO’s Mike Bowes and Natalie Halling attended.  The advised that 16 crimes were reported in July and 15 in August.  Cllr Wright advised that the Neighbourhood Watch AGM would take place 5 October at Wootton Hall.

(a)    Conclusion of Audit – 31 March 2011 – The Clerk read out the Conclusion of Audit 2011. All recommendations were noted and procedures have been put in place for next Audit.

(b)    ¼ Bank Reconciliation – The members approved the ¼ Bank Reconciliation.

(c)     Grant Application Press Release – The members resolved to approve the press release

It was resolved to adopt the minutes as a correct record.

Cllrs I Abbott and K Abbott declared an interest in agenda item 169/11.

Apologies for absence were approved from Cllrs Blackwell and Page

Members of the public attending to discuss the positioning of the grit bin on Dowthorpe End, planning application WP/11/0132/FCOU and the relaunch of Barton Today.

(a)    Update & Lead Project Co-ordinators Report – CONFIDENTIAL – deferred to September’s meeting.

Applications Received

WP/11/0132/FCOU – environmental improvements to frontage of nos 3-7 Dowthorpe End involving the provision of 6 additional off-street parking spaces for residents – land to front of 3-7 Dowthorpe End – Wellingborough Homes

WP/11/0264/F – creation of new vehicular access off Wellingborough Road and erection of new 2.4m high fence to rear – 95&97 Wellingborough Rd – Havwoods Ltd

Response from Planning Inspectorate regarding appeal – 1 Harrowick Lane

It was agreed that a site viewing meeting be requested for Dowthorpe End should objections be received.  EBPC will object to WP/11/0264/F based on highway safety, the proposed entrance being inside the 7.5ton weight limit and the fact there is already adequate access to the property via Mallard Close.  No other comments were required.

(a)    Fireworld Community Open Day – noted.

(a)    Shire Community Transport – details to be forwarded to village magazines.

None received.

(a)    Village Halls Forum – renewal – it was agreed that subscription for the magazine be kept for the next year and then reviewed.

(a)    Request for Dog Bins  - following discussion, it was agreed that no dog bin will be provided by EBPC at the footpath from Doddington Road to Churchill Road as this is not in a dog exercising area.  The Clerk will contact NCC regarding provision of dog bins on Clay Lane and the bends picnic area, Grendon Rd.

(b)    Parking Issues – Berry Close – so far, NCC have been unable to assist with preventing parking on the green area in Berry Close.  They will also not allow EBPC to erect notices.  However, the Clerk will re-contact NCC regarding verge parking orders.

(c)     Grit Bin – Dowthorpe End – following discussion, it was agreed that the grit bin on Dowthorpe End should remain in it’s current position.

(d)    Highways Adoption Certificate – Shoemakers Close – noted

Cllrs Blackwell and Wright took no part in the discussions.  It was agreed that no commend could be made until the scheme was at the planning stage.  EBPC will then comment as part of the consultation.

Details of the request were noted.

Cllr Higham will pass the policy to the Clerk for payment on receipt.

It was agreed that EBPC take advantage of the offer of free notice boards.

Details of grants available can be acquired from the Clerk.

The Clerk advised that, despite budget cuts, the Buy with Confidence Scheme will continue.

The Clerk will respond to the consultation suggesting that the library could also be used to hold meetings for local groups, community meetings, night classes, open surgeries between residents and Borough Council officers and the local MP.  In response to Section 9 of the consultation, EBPC’s response will be that the library should remain a free public service in order to maintain a public community hub.  There should be no charge and it should be run by NCC, not an outside agency.  Earls Barton Library is well used and a benefit to the community.

Hanson has advised that they would be looking to renew the licence with EBPC in September 2012 under the current conditions.  It was agreed the Clerk will write to Hanson to confirm that we would like to take up this offer.

Earls Barton Festival Committee has approached EBPC to discuss next year’s Diamond Jubilee celebrations.  It was agreed the Events Committee will meet with the Festival Committee to discuss ideas in the Autumn.

Ela Goodall, Housing Enabling Officer of BCW attended the meeting with Joanne Martin of NRHA to update on the current position regarding provision of affordable housing in Earls Barton.  Of the six sites suggested by the Parish Council, only one site remains a possibility for providing affordable housing in Earls Barton.  The site, on the outskirts of the village close to Compton Way would provide space for a maximum of 17 dwellings out of the 40 identified by the Housing Needs Survey.  Concerns were raised by members regarding the increase in traffic on Station Road.  It was agreed that no further action would be taken at this time whilst further investigations were carried out to find possible alternative sites.  The Social/Housing/Planning Committee will meet with Ela and Joanne in the Autumn to discuss how to move forward with the project.

(a)    Crime Figures and Report – PC Phil Saynor attended and advised that 13 crimes were reported in June, which is on par with May’s figure.  This is a reduction of 2% on last year and reports of ASB are down 5.1% on this period last year.  The local police are aware of motorcycle nuisance in rural area.

(b)    Northampton Force Open Day – 30 July 2011

The Clerk reported that repair works to the play equipment on the Rec has been ordered.

It was resolved to adopt the minutes as a correct record.

Cllrs I Abbott and K Abbott declared an interest in agenda item 146/11 (a).  Cllrs Higham and Page declared an interest in agenda item 137/11.  Cllrs Blackwell and Wright declared an interest in item 140/11 (c) and Cllr Wright declared an interest in planning application WP/11/0132/FCOU

No apologies for absences were received.

No members of the public attended

(a)    Update & Lead Project Co-ordinators Report – CONFIDENTIAL – deferred to July 2011.

(b)    Resolution “The new Parish Council confirms that it wants Bob Entwistle to continue action as Lead Project Co-ordinator and it agrees to meet his reasonable expenses including Professional Indemnity Insurance” Cllr Blackwell proposed the resolution which was seconded by Cllr Higham and passed by the members unanimously.

(c)     Resolution “The new Parish Council is in support of this project and confirms it’s financial support until completion of the project and for the 5 years after completition” The resolution was proposed by Cllr Blackwell and seconded by Cllr Page. The motion was passed unanimously by members.

Applications Received

WP/11/0146/F – erection of single storey garage to rear garden of property. Garage to include roller shutter door along with a personal door & side window.  Garage to be constructed using reclaimed bricks to match main property – 122 Station Rd – Mr I Clark

WP/11/0168/F – proposed single storey rear dining room extension, alterations to existing dining room to form new bedroom & single storey extension to rear to form 3 new bedrooms & en-suite bathrooms – Grangefield Residential Home, 60 Northampton Rd – Mr N Odedra

WP/11/0183/F – proposal to erect wooden shed in garden to replace existing small shed – 35 Sunnyside – L Wibberley

WP/11/0184/F – demolition of exising offices/builders yard.  Erection of 2 bungalows.  Re-submission following refusal of planning permission WP/10/0431/F – Mineral Star Holdings, 30 Harrowick Ln – Mineral Star Constructions Ltd

WP/11/0188/F – single storey extensions to rear – 144 Station Rd – Mr M Hawkins

WP/11/0210/F – side & rear extensions (single storey lounge at rear, 2 storey garage with bedroom/bathrooms over) – 25 Compton Way – Mr J Julian

Decisions

WP/11/0094/F – 58 Fairhurst Way – D Westall – PERMISSION GRANTED

WP/11/0098/RVC – 20 Dowthorpe End – Mr Cushing – PERMISSION GRANTED

WP/11/0112/F – 51 Churchill Rd – Mr B Smith – PERMISSION GRANTED

WP/11/0113/F – The Grange, 108 Northampton Rd – Communities – PERMISSION GRANTED

Extension to existing car parking at Sywell Country Park – PERMISSION GRANTED

Erection of a stairway and viewing platform – Recycling Centre, Grendon Rd – PERMISSION GRANTED

No comments were required on the applications received.

(a)    Thank you letter from Peter Verden - noted

(b)    Lamps and Tubes – Festive Lights Catalogue - noted

No correspondence received

No correspondence received

(a)    NCALC update – held by Clerk

(b)    SLCC Conference – it was agreed that the cost for the Clerk to attend the SLCC Conference to be met by the Parish Council.

(a)    Update on Meeting with Dave Farquar, NCC – discuss priorities of EBPC regarding roads & footpaths – following discussions, members agreed that footpaths be highlighted as a priority for re-surfacing around the village, subject to roads being made safe and resurfaced at the earliest opportunity. 

(b)    Vehicle Activated Signs update – both VAS are now in use and pole has been requested for Mears Ashby Road. 

(c)     Street Light Switch Off – Clerk holds information regarding switch off.  If a light is out and has a sticker advising that it has been turned off as part of the Street Light Switch Off, please do not report it.  The Clerk will look into whether the lighting will remain on the footpath from Station Rd to London End.

(d)    Request for Funding – School Crossing Patrols – the Parish Council is unable to fund the £7800 for the 2 sites in Earls Barton this financial year and it was felt that the cost should not fall solely on the shoulders of the Parish Council.  Cllr Morrall proposed that the Parish Council look at funding for the crossings next financial year and consider it in partnership with both schools.  This proposal was seconded by Cllr Bond and passed by the members.  The schools will be asked to apply for a grant in October for the funding that they are not able to meet themselves.  The Clerk will also ask NCC for confirmation of the costings to change the zebra crossings to pelican crossings.

Link to be added to website

Cllr Blackwell proposed that the Parish Council support a request for footpath TC1 to be diverted via Thorpe Road, to protect houses on Shoesmakers Close and Compton Way from the prospect of burglary.  This was seconded by Cllr Bond and agreed by members with two members abstaining.

Cllr Blackwell proposed that works to repair the roof of the changing room be carried out.  This was seconded by Cllr Morrall and passed by members

Cllr Blackwell proposed that works recommended be carried out by Solutions 4 Playgrounds, including replacing 1 set of swings in the small children’s play area with baby seat cradles, so that there are an equal number of baby swings and swings for older children.  This was seconded by Cllr I Abbott and passed by members.

Events Committee to consider ideas.  Arrange Events Committee Meeting at July’s PC meeting.

Agreed to defer to July’s meeting

Cllr Higham proposed to instruct Salcey Arborcare to carry out the Treeworks contract for 2011/12.  This was seconded by Cllr Bond and passed by the members.

Cllr Bond proposed that the Parish Council sign up for the 16 months cover for the price of 12 offer with Came and Company Insurers, which includes a 3 year tie-in.  This was seconded by Cllr Page and passed by members.

(a)    Crime Figures and Report – PCSO Hurst attended.  14 crimes were reported in May.  Reports of Anti-Social Behaviour remain low.  Investigations into drug use continue.

(a)    Review of Audit Plan 2011/12 – the Audit Plan for 2011/12 was approved and signed.

(b)    Internal Auditors Report – The Internal Auditors report was read out to the members and the recommendations noted.

It was noted that Cllr Page nominated Cllr Morrall as Vice Chair at the May meeting.  It was resolved to adopt the minutes as a correct record, with this amendment noted.

Cllrs I Abbott and K Abbott declared an interest in agenda item 123/11 (a).  Cllr K Abbott declared an interest in item 115/11.  Cllr Blackwell declared an interest in planning application WP/11/0184/F.

It was resolved to accept apologies from Cllrs Paintin, Perkins and Wright.

Members of the public attended to discuss the residents consultation currently running relating to parking restriction on Doddington Road.  The Clerk agreed to send a copy of the Parish Council’s consultation response to Jim Whiting of NCC, who is managing the resident’s consultation and encouraged all residents included in the consultation to respond.  Cllr Blackwell made a presentation to Cllr Verden who is stepping down from the Parish Council and offered his thanks to Cllr Verden and Lucy Payne for their years as members of the PC.

This section of the meeting was held in confidence under Section 4 of the Code of Conduct.  Cllrs I Abbott and K Abbott declared an interest and left the room.

(a)    Update & Lead Project Co-ordinators Report – CONFIDENTIAL

Applications Received

WP/11/0131/F – erect bespoke canopy system to provide shelter for a vehicle – 3 Park Cl – Ms R Garside

WP/11/0142/F – change of use from light industrial to residential comprising 5no houses – Ryan Plastics, 78 High St – Holmere Developments Ltd

Decisions

WP/11/0040/TX – 16 Dowthorpe Hill – Mr I Dally – PERMISSION GRANTED

WP/11/0042/RVC – Mandarin House, 44 High St – Mr C Lee  – PERMISSION GRANTED

WP/11/0021/F – 20 Dowthorpe End – Mr Cushing – PERMISSION GRANTED

No comments were required on the applications received.

(a)    West Northants Joint Planning Unit – confirmation of representation to consultation - noted

(b)    Thank you letter from Jo Mallard - noted

(c)     Confirmation of receipt of letter to Planning Inspectorate - noted

(a)    New Proposed Mobile Library Routes – Consultation – the clerk will respond advising that the Parish Council are happy with the mobile library visiting Elizabeth Close/Victoria Close on Thursdays.

(b)    Proposed Changes to Public Transport and Bus Subsidies – Consultation – the clerk will respond advising that the Parish Council are happy with the bus services provided for Earls Barton

(c)     Bus Routes – Cllr Blackwell has information about the Wellibus for anyone who wishes to use this as an alternative to the number 38 bus which has now ceased. 

(a)    Refuse Collection  - no action required

(a)    Vehicle Activated Signs – update – both VAS have been erected, although 1 is faulty and is being returned to manufacturer to be fixed.  Helen Howard of NCC is to be approached with a request to provide 5 VAS posts.  It was agreed that, until the post is erected on Mears Ashby Rd, Wellingborough Road should be included on the site rota.  Cllr Wright to look into comparable costs between battery or solar energy and report back to the Parish Council.  If it works out financially viable, solar cells will be considered in the setting of next year’s PRECEPT.  Cllr Wright declared an interest and left the room whilst the maintenance tender was discussed.  If was felt the costings were quite high, but as there is no comparable quote Cllr Bond proposed that the quote is accepted for 3 months and during that period the Clerk will approach local handymen to quote for the maintenance work.  This proposal was seconded by Cllr Morrall and the motion was carried. 

(b)    Report of Meeting with EBJS, EBIS and NCC regarding Highways Issues – Negotiations continue to bring the entrance to the school up to an acceptable standard before the land can be transferred to the ownership of the schools and the library.  The Safer Routes to School team are to look into new safety railings at the front of the school to encourage children to use the zebra crossing and a single yellow line outside the Catholic School on Churchill Road to stop vehicles parking on the pavement, but an upgrade of the crossing in the village centre is unlikely.  A 20mph limit in the village centre is also unlikely as this would need to be supported by traffic calming measures and there is no budget for major works for the foreseeable future.

(c)     Update on deterioration of Road and Footpaths in Earls Barton – a site meeting will be held on Elizabeth Way on 31 May with Dave Farquar from Northamptonshire County Council.  Cllr Blackwell and the Clerk will attend with other members of the Parish Council.

Permission was granted for the Infant and Junior Schools to use the Recreation Field for their Sports Days.

The Annual Partnership Conference will take place on 27 June.  Cllr Gough will contact the Clerk if he is able to attend.

The Upper Nene Valley Pits Special Protection Area and Wetland of International Importance has been adopted.  Details were passed to Cllr Higham.

Di Bradbury attended the meeting to tell members about the services that Wellingborough Homes offer.  Anyone who would like further information or would like to be included in Wellingborough Homes Friday Alerts emails should contact the Clerk for further information.

Deferred to June’s meeting

(a)    Crime Figures and Report – No figures were provided for April 2011, however the Clerk advised that 44 crimes were reported Jan-Mar 2011, an increase of 13% on the previous quarter. 

(b)    Wellingborough Rural SCT – Community Panel Meeting – At the meeting held on 20 April 2011, the new quarterly priorities were set as speeding enforcement throughout the Rural SCT, ASB across the Rural SCT in particular gatherings of youths in enclosed ‘parks’ and parking/obstruction outside village schools (morning and afternoon).  The next meeting will be held on Thursday 14 July 2011.

(a)    Audit 2010/11 – The Clerk presented the end of year accounts. Each point for consideration was read out to the members.  It was resolved to approve the end of year accounts, including each individual point for consideration, and forward to the internal auditor.

It was resolved to adopt the minutes as a correct record

Cllrs I Abbott and K Abbott declared an interest in agenda item 102/11.  Cllr Wright declared an interest in item 096/11 (a).  Cllr Blackwell declared a personal interest in item 092/11

It was resolved to accept apologies from Cllr Paintin.

Following a review, Cllr Bond proposed the current standing orders remain.  This was seconded by Cllr Page and carried unanimously.

The following appointments to the committees were approved:

Sand and Gravel – Cllrs Blackwell, Higham, Morrall and Perkins

Grounds Maintenance – Cllrs I Abbott, K Abbott, Higham, Page, Paintin and Perkins

Social/Housing/Planning – Cllrs Blackwell, Brassington, Cahill and Wright

Finance and Projects – Cllrs Bond, Gough, Page, Perkins and Wright

Events Committee – Cllrs Gough, Higham, Page and Paintin

Youth Affairs Committee – Cllrs K Abbott, Bond, Cahill, Gough, Higham and Page

Cllr Morrall was proposed by Cllr Perkins and seconded by Cllr Cahill.  There being no further proposal, Cllr Morrall was elected as Vice Chair.

Cllr Cahill was proposed by Cllr Blackwell and seconded by Cllr I Abbott.  There being no further proposal, Cllr Cahill was elected as Chair and duly signed the Acceptance of Office.

Anyone interested in standing as a Parish Councillor for Earls Barton should contact Election Services at the  Borough Council of Wellingborough at This e-mail address is being protected from spam bots, you need JavaScript enabled to view it for nomination forms.  These should be returned between 25 March and noon on 4 April 2011.  Alternatively, you can visit www.stand-and-deliver.com for further information on becoming a Parish Councillor.